I recently had the privilege to sit down and talk success with Swedish buisness owner Douglas Hellström. His company Plustid distributes daycare for busy families and he is well-respected in his field. I try and surround myself with influental and successfull people since I aspire to be one and I ask for advice. Lately I had a lot of tasks due and with juggling this website with a full time job I needed some advice on how to be superproductive without having to grow mutiple arms. This is the answers found over that lunch.
Writing stuff down creates clarity, may that be in a phone, on post IT´s or in a calender. Douglas explains he is using one "need to be done today" list and one "get done asap" - list that he checks off whenever there is some time to spare. Keeping the ”today”-list as short as possible (but not shorter) means that you have room left in the day to act on opportunities as they reveal them self. If you manage to come to this point your gutt feeling will no longer be that a phone call is a hassle or disturbance but rather a welcome potential business opportunity. Using tags in email is another great way to keep track of things, that way when you go to the grocery store you could simply search for all things you tagged in that department appears.
Empty Your Mind
Once you´ve figured out what to do to move forward, scheduele it and forget about it. Keeping it in your head will confuse and stress you wich makes the task much harder. Use your brain to create and work on productivity, it´s not made to work as storage. A human can at average remember 7 things, that means as soon as you get a new task, something else falls out, no matter how important it is. Unless your a memory master, do not put that on yourself. The important thing is to create a system that you can trust to remind you of important stuff in the right time or place. It doesn’t matter if it’s a fancy tech system or plain pen and paper. Find a trustworthy system that works for you and use it across the board or else your mind will be busy keeping ideas instead of having new ones.
Yep you have heard it before. It is the one advice that keep coming back. I used to have the bad habit of doing whatever popped up because I was afraid to forget it. It ended up with two confrontations from people meaning well and stepping in between me and the wall I was about to run into. I realised that instead preventing fires is a lot calmer then franticly putting them out scared the whole house will burn down. Douglas says that "Planning ahead is not the opposite to being spontaneous. It’s rather a requirement in order for you to act immediately without it being on the expense of something else."
Having a schedule means increasing efficiency results in having more time ..more time for fun. Spontaneity is a gift and when it swings by, make sure you are prepared to grab it.